Disbursement of Pell Grants

Payment is disbursed by check from Southwest Technology Center. Pell Grants will typically be disbursed twice a year, dependent upon when the student enrolled in the career option and on whether the majority of the hours in a payment period fall within that award year. Students will be paid the first time based upon the fact that they are enrolled and in attendance in an approved program. Due to different clock hours for each career option, the disbursement dates vary with each student. Pell Grant funds will be applied directly to the student's account for the current school year. All financial aid funds will be disbursed by check through the Activity Fund Custodian in the Business Office. All charges, including tuition and fees for the current school year, must be paid in full before any refund will be issued to the student. If there is a credit balance after the funds have been applied, the student will receive a refund check. Students will also be notified by the Administrative/Business when checks are ready to be disbursed. The student must show a photo ID to receive his/her disbursement. NOTE: Failure to provide the necesFAFSA Submission Summaryy documents requested by the Financial Aid Office will necessitate the withholding of payment.

Please keep in mind that in order to be eligible for your Pell Grant disbursements, students must maintain Satisfactory Academic Progress - SAP (maintain a cumulative grade point average of 70% "C" or greater, maintain 90% attendance for each pay period, and keep a 150% pace of progression) and successfully complete all the clock hours and curriculum associated with the hours in each corresponding payment period. Please see the Financial Aid Coordinator for more information.

Disbursement Procedures

The students' disbursement spreadsheet (indicating the name of the student receiving funds, the amount of the Pell disbursements, amount to be paid to SWTC for tuition owed, and amount to be paid directly to the student) is signed by the Financial Aid Coordinator and respective Student Billing Administrative Assistant and forwarded to the Activity fund custodian for issuance of student checks. Once the Activity

Fund Custodian in the Business Office receives disbursement spreadsheet, they request funds through G5.

The funds are electronically deposited into the Pell Activity Fund. Funds are drawn from G5 and are disbursed to the student's account. SWTC never holds funds past 3 business days. Two checks will be issued from the student's total disbursement. One check for the amount of tuition and fees owed to SWTC and a second check for the remainder of Pell funds (if any) to be disbursed to the student. Checks are given to the Administrative/Business Office for disbursement to the student.

Initial Disbursements

The Financial Aid Coordinator determines if disbursement is an initial (first ever received) Pell disbursement.

Students are paid the first time based on their enrollment and good standing if an ISIR/ FAFSA SUBMISSION SUMMARY is received prior to the end of student's first pay period. Disbursements thereafter are based on Satisfactory Academic Progress (see Satisfactory Academic Progress section in this handbook or view online at www.swtech.edu), and completion of hours and weeks in the first payment period.

Subsequent Disbursements

If this is a subsequent (not first ever received) Pell disbursement, the student must have maintained Satisfactory Academic Progress for the previous pay period, and must have completed all hours in the previous pay period. Please see the Satisfactory Academic Progress section of this handbook or view it online at www.swtech.edu.