STATEMENT OF PURPOSE

FINANCIAL AID REFERENCE DOCUMENTS

MISSION/FINANCIAL AID PHILOSOPHY/HISTORY/POLICY DEVELOPMENT

SWTC Mission Statement

Financial Aid Philosophy

Financial Aid History

Person Designated to Administer Title IV Financial Aid

Policy Development

FINANCIAL AID OFFICE AND RECORDS MANAGEMENT

Purpose of the Financial Aid Office

Responsibilities of the Financial Aid Coordinator

Location of Financial Aid Records

Confidentiality and Inspection of Student Financial Aid Records

Length of Time to Maintain Student Records

Electronic Statement of Account

Pell Processed Disbursement List/Financial Aid Excel Spreadsheet

The Business Office/G5

Description of Accounts

Financial Aid Office Hours

Financial Aid Workshops/Meetings

Student Policies and Consumer Information

Persons Designated to Provide Student Policies and Consumer Information and Distribution of Forms

Consumer Information from the U.S. Department of Education

Gainful Employment Disclosures

PARTICIPATION IN FEDERAL FINANCIAL AID PROGRAMS AND INSTITUTIONAL PROGRAM ELIGIBILITY

Institutional and Program Eligibility

TITLE IV FINANCIAL ASSISTANCE AVAILABLE AT SWTC

Federal Pell Grant

Purpose of the Federal Pell Grant Program

Federal Pell Grant Eligibility

Eligibility Requirements

Drug Conviction Affecting Title IV Eligibility
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APPLYING FOR THE FEDERAL PELL GRANT

Application Process

IRS Data Retrieval Tool .

PROCESSING STUDENT RECORDS

Student Financial Aid Folder

Procedure for Handling Missing Financial Aid Information

Procedure for Handling Conflicting Financial Aid Information

Procedure for Handling Void Financial Aid Applications

Procedure for Handling Rejected Financial Aid Applications

Procedure for Handling Ineligible FAFSA SUBMISSION SUMMARY/ISIR

VERIFICATION

Selection of Financial Aid Applications to Be Verified

Financial Aid Disbursements Prior to Verification

Verification Deadline

Items to Be Verified/Acceptable Documentation

Location of Information On IRS Forms

Exemptions from Financial Aid Verification

Verification Procedures

Correcting Errors

Verification Status Codes

Unusual Enrollment History (UEH) Flag

Verification of Other Information

Conflicting Information That Cannot Be Resolved

AWARDING AID

Awarding Title IV Aid

Award Year/Academic Year

SAI Formula

Steps in Computing the Pell Grant Award

Transfer Students and Determination of Award Disbursement

Advanced Standing Credit/Prior Credit and Determination of Award Disbursement

Post Military Education and Advanced Standing Credit

VA Educational Assistance Beneficiaries Policies

Financial Aid Shopping Sheet

Course Repetitions and Determination of Award Disbursement

Award Notification

Student Right-to-Know and Responsibilities of Financial Aid Recipients

DISBURSEMENTS

Disbursement of Pell Grants

Disbursement Procedures

SATISFACTORY ACADEMIC PROGRESS (SAP)

Satisfactory Academic Progress Policy

Satisfactory Academic Progress (SAP) Components

Monitoring Process and Progress Reports

Financial Aid Warning and Suspension Status

Financial Aid Probation Status

PROGRESS CHECKS AND VA REPORTING POLICIES

ATTENDANCE POLICY FOR STUDENTS ON FINANCIAL AID

LEAVE OF ABSENCE

REVISION OF FINANCIAL AID AWARDS

OVERPAYMENT AND COMMON TYPES OF OVERPAYMENT

WITHDRAWAL AND INSTITUTIONAL REFUNDS

Withdrawal Process

Treatment of Funds Policy

Institutional Refund Policy

TREATMENT OF RETURN OF TITLE IV FUNDS

POST-WITHDRAWAL DISBURSEMENTS OF TITLE IV FUNDS

PROFESSIONAL JUDGMENT

Procedure to Follow for Professional Judgment

APPEAL PROCESS FOR ALL OTHER FINANCIAL AID GRIEVANCES

MISREPRESENTATION REGULATIONS

FRAUD

SAFEGUARDING STUDENT PRIVACY

Information Security Policy and Procedure

Cybersecurity and the Gramm-Leach-Bliley Act (GLBA)

Identity Theft Prevention

Family Educational Rights and Privacy Act (FERPA)

FEDERAL STUDENT FINANCIAL AID PENALTIES FOR DRUG LAW VIOLATIONS
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AUDITS

OTHER ASSISTANCE PROGRAMS AVAILABLE AT SWTC

Bureau of Indian Affairs (BIA)

Department of Rehabilitative Services (DRS Voc-Rehab)

Next Experience in Training Scholarship

Nursing Student Assistance Program

Oklahoma HB 3350 Career Technology Tuition Waiver

Oklahoma’s Promise /Oklahoma Higher Learning Access Program (OHLAP)

ORO Development Corporation-Jobs Plus Oklahoma

Oklahoma Tuition Aid Grant (OTAG)

Otha Grimes Memorial Scholarship

Southwest Technology Center Foundation Scholarship

Veteran’s Affairs (VA) Educational Assistance Programs

Workforce Innovation and Opportunity Act (WI0A)

Administration of Other Scholarships

IN-SCHOOL LOAN DEFERMENT AND NSLDS

NON-DISCRIMINATION STATEMENT

SWTC STUDENT POLICIES

NOTICE OF AVAILABILITY OF CONSUMER INFORMATION

RETURN OF TITLE IV FUNDS WORKSHEET.